Are you a small company owner looking for business IT solutions, but aren’t sure what tools and services you need? What follows is a handy guide, and at any point in your reading, we encourage you to contact Tribus Computers for your business IT solutions, including hardware / software, security, file management and so much more.
Business IT Solutions – The 7 Tools You Absolutely Need
It can be hard for small business owners and managers to know where to start when searching for business IT solutions. Here are seven tools that can’t be overlooked and should be made use of as soon as possible.
1. Hardware / Software
There’s no need for business IT solutions until you have the proper infrastructure. Setting up the right hardware and software, then, is a key starting point.
This includes desktop systems, laptops and servers, and extends to monitors and printers, not to mention the programs installed therein for your employees to go about the day-to-day tasks of running a steady and profitable business.
2. Real-time network security
Today’s network is no longer as simple as connecting a few computers in the office. The corporate network has become a critical component of your business operation, and many companies now require management and staff to access the corporate network 24/7 whether in the office, from home or from other remote locations.
Additionally, the possibility of unauthorized users accessing your network has become a real concern.
As part of any effective business IT solutions package, a premium must be placed on security, reliability and availability, including everything from VPNs (Virtual Private Networks) to Firewalls to Wireless Networking.
3. File management
A file management system is a type of software that manages data files within a specific computer system.
As explained by Techopedia, “It has limited capabilities and is designed to manage individual or group files, such as special office documents and records. It may display report details, like owner, creation date, state of completion and similar features useful in an office environment.”
Key to the creation and management of this system, therefore, is the tracking component, whereby documents containing various stages of processing are shared and interchanged on an ongoing basis.
The system should contain features like:
- Assigning queued document numbers for processing
- Owner and process mapping to track various stages of processing
- Report generation
- Create, modify, copy, delete and other file operations
4. Safe backups
In the event that your company’s data is compromised, a backup is going to be your lifeboat.
An effective backup will be carefully designed to include all of your company’s data, allowing you to quickly and conveniently restore everything you have if it is lost.
The backups should be contained at an offsite location and completely isolated from your company’s day-to-day network, and it should be updated regularly.
Antivirus software is a program or set of programs that are designed to prevent, search for, detect, and remove software viruses, and other malicious software from your company computers.
Business IT solutions providers will be able to ensure your company is set up with a program that will accomplish the following:
- Scan specific files or directories for any malware or known malicious patterns
- Schedule scans to automatically run for you
- Initiate a scan of a particular file or your entire computer, or of a CD or flash drive at any time.
- Remove any malicious code detected – sometimes you will be notified of an infection and asked if you want to clean the file, other programs will automatically do this behind the scenes.
- Show you the ‘health’ of your computer
6. Payment Gateway Software
If your goal is to increase sales and generate profit through your company’s website, then payment gateway software is a must.
A payment gateway authorizes credit card or direct payment processing for e-businesses, online retailers, or brick-and-mortar businesses that allow for online orders. A payment gateway facilitates a payment transaction by the transfer of information between a payment portal (such as a website, mobile phone or interactive voice response service) and the front end processor or acquiring bank.
Your customers must be able to trust in the security and privacy of such software, making it incumbent on the business IT solutions provider to get this right every time.
7. Email hosting
An email hosting service is an Internet hosting service that operates email servers.
Email hosting services usually offer premium email as opposed to advertisement-supported free email or free webmail, setting them apart from typical email providers such as webmail sites. They cater mostly to demanding email users and small and medium-sized (SME) businesses, while larger enterprises usually run their own email hosting services on their own equipment.
Providers can manage a user’s own domain name, and offer premium email solutions hosted on dedicated custom email platforms. The technology and offerings of different email hosting providers can therefore vary with different needs, but it’s an important aspect of business IT solutions.
Trust Tribus Computers
If you find yourself focusing more on your business’ IT solution needs than your clients and the actual business itself, perhaps it’s time to talk to the professionals at Tribus Computers.
With over 20 years experience, they are a team of local experts in “end-to-end” IT services. From design, to purchase, to installation support, and even cloud services, Tribus Computers manages total IT services in the GTA.
Contact Tribus Computers today for your free quote.